APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the September 16, 2014 (Monthly Work Session), the September 16, 2014 (Regular Board Meeting), the September 16, 2014 (Public Hearing to Adopt the 2014 Millage and 2014-2015 Final Budget),  and the September 30, 2014 (Joint Meeting with Sarasota County Commission and Sarasota County School Board) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board October 7, 2014 (Regular).pdf
Attachment: Board October 7, 2014 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 10.07.14.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF SUPPLEMENTAL PLANT SURVEYS

Description

In 2011 the Florida Department of Education approved the district's 2011-16 Five-Year School Plant Survey. Florida Statute 1010.31(1) (a) mandates that supplemental surveys be submitted when a school district seeks to remodel existing buildings or to construct new buildings not included in the Five-Year Survey. This survey amendment allows for updates to the survey recommendations for a new classroom building at Fruitville Elementary school and portable removals. Upon approval by the Board, the submittal will be accomplished on-line through the state's EFIS network.  

Recommendation
That the School Board of Sarasota County approve the submittal of the Supplemental Plant Survey.

10. ADOPTION OF TENTATIVE DISTRICT EDUCATIONAL FACILITIES PLAN

Description
Section 1013.35, Florida Statutes, establishes a series of facility planning actions with which all Florida School Boards must comply. Long Range Planning staff and Budget staff have completed the Department of Education's on-line planning tool and have submitted the draft plan to all local governments for review of Comprehensive Plan consistency. The School Board is now asked to adopt the plan, which does comply with the financial feasibility requirement. The first section replicates the revenues and projects in the Board's recently-adopted five-year capital budget; the first year of this section constitutes a capital outlay budget as required in s. 1013.61, F.S. The Long Range Planning section replicates the current Plant Survey. The reader should use caution when interpreting this document as some data elements (e.g., class size, school enrollments, total enrollments, future costs) are misleading due to the spreadsheet design. Also, the Board's adoption of this document does not compel any action past the implementation the Capital Budget for 2015-2019, as previously adopted September 16, 2014.

Recommendation
That the School Board adopt the tentative district educational facilities plans as presented.

Attachment: 2014_2015 Work Plan District Report..pdf

11. APPROVAL OF THE 2014-2015 TESTING CALENDAR FOR THE SCHOOL BOARD OF SARASOTA COUNTY

Description

Sarasota County Schools District Assessment Calendar for the 2014 - 2015 school year.   (PDF attached)

Upon approval the calendar will be posted on the School Board website:

http://www.sarasotacountyschools.net/departments/testing

http://www.sarasotacountyschools.net/departments/researchassessment&evaluation

The calendar will also be found through the "quicklinks" on the bottom of the website homepage, under "Students" then "Testing".

Recommendation
That the School Board approve the 2014 - 2015 Testing Calendar as presented.

Attachment: 2014-2015 Testing Calendar For Board (7) (1).pdf

12. APPROVAL OF THE GREATER FLORIDA CONSORTIUM OF SCHOOL BOARDS 2015 LEGISLATIVE PLATFORM

Description
See attachment.

Recommendation
That the Greater Florida Consortium of School Boards 2015 Legislative platform be approved by the School Board of Sarasota County, Florida.

Attachment: 2015 GFCSB Legislative Program Priority Goals .pdf
Attachment: 2015 ADDITIONAL ISSUES.pdf

AGREEMENTS/CONTRACTS

13. AGREEMENT BETWEEN COMMUNITY REHAB ASSOCIATES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICES FOR SCHOOL YEAR 2014-15

Description

Physical, occupational and speech therapy are related services required by both Federal and State law for students with disabilities.  Contracts with agencies such as Community Rehab Associates, Inc. assist in providing these necessary services, when direct hire staff are not available.

Recommendation
That the agreement between Community Rehab Associates, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Comm Rehab 2014-15.pdf

14. APPROVAL OF AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF HEALTH AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

To provide the flu vaccine to students in schools with parental permission.

Recommendation

That the memorandum of understanding between the Florida Department of Health and the School Board of Sarasota County, Florida to administer the flu vaccine be approved as presented.

Attachment: MOU Health Department.pdf

15. APPROVAL OF AGREEMENT BETWEEN SARASOTA COUNTY GOVERNMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board of Sarasota County, Florida and Sarasota County desire to enter into a Sarasota County Government Human Services Program Contract under which the School Board of Sarasota County, Florida will provide certain educational services for the VIP-ER Program participants in Sarasota County and Sarasota County will assist with those expenditures incurred in performing the specific program services, as desired.

Recommendation
That the agreement between Sarasota County and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: viper contract.pdf

GRANTS

16. APPROVAL OF THE GEOMETRY: WHO KNEW I'D NEED THIS STUFF? GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR PINE VIEW SCHOOL

Description
COMPETITIVE: Grant funds of $3,700 will allow a teaching artist to help students mathematically model the concepts of scale and proportional reasoning using real-world tools to create scaled models of exhibition space.

Recommendation
That the Geometry: Who Knew I'd Need This Stuff? grant proposal be approved.

Attachment: Geometry.pdf

17. APPROVAL OF THE SPLASH! GRANT: FRESHWATER RESOURCES EDUCATIONAL FIELD TRIP GRANT PROPOSAL TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) FOR LAMARQUE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,241 will allow Lamarque Elementary students to visit a local park to measure conditions and take samples as part of a study of  the watershed and its ecosystem.

Recommendation
That the Splash! Grant: Freshwater Resources Educational Field Trip be approved.

Attachment: Splash Lamarque.pdf

18. APPROVAL OF THE ARTS INTEGRATION LEAGUE GRANT PROPOSAL TO THE GANNETT FOUNDATION FOR ALL STUDENTS

Description
COMPETITIVE: Grant funds of $10,000 will support the Arts Integration League training for teachers learning to present arts-integrated lessons in the classroom.

Recommendation
That the Arts Integration League grant proposal be approved.

Attachment: Arts Integr League.pdf

19. APPROVAL OF THE MYAKKA STATE PARK GRANT PROPOSAL TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) FOR TUTTLE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $3,000 will allow Tuttle Elementary students the chance to visit Myakka State Park to take water samples and explore Florida's ecosystem first-hand.

Recommendation
That the Myakka State Park grant proposal be approved.

Attachment: Myakka.pdf

20. APPROVAL OF THE SAY "NO" TO BULLYING, SAY "YES" TO HEALTHY RELATIONSHIPS GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ATWATER ELEMENTARY SCHOOL

Description

COMPETITIVE: Grant funds of $5,000 will allow a teaching artist to provide an after-school drama workshop to help students respond appropriately to bullying and build healthy relationships.

Recommendation
That the Say "No" to Bullying, Say "Yes" to Healthy Relationships grant proposal be approved.

Attachment: Say No to Bullying.pdf

21. APPROVAL OF THE POSTSECONDARY EDUCATION READINESS TEST (PERT) GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL DISTRICT HIGH SCHOOLS

Description
ENTITLEMENT: Grant funds of $11,043.88 will pay for SAT, ACT and Postsecondary Education Readiness Test (PERT) exams so students can demonstrate readiness for postsecondary education.

Recommendation
That the Postsecondary Education Readiness Test (PERT) grant application be approved.

Attachment: PERT.pdf

22. APPROVAL OF THE SHAPING STUDENTS INTO PLAYWRIGHTS GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BAY HAVEN SCHOOL

Description
COMPETITIVE: Grant funds of $3,577 will help students develop their writing skills, boost confidence, and make the performing arts more accessible through the Florida Studio Theatre Write-a-Play program.

Recommendation
That the Shaping Students into Playwrights grant proposal be approved.

Attachment: Playwrights.pdf

INSTRUCTION

23. APPROVAL OF THE 2014-15 ELEMENTARY, MIDDLE AND HIGH SCHOOL STUDENT PROGRESSION PLANS

Description

The District's Elementary, Middle and High School Student Progression Plans have been updated to reflect the 2014-15 requirements for student placement, progression and promotion.

Recommendation
That the 2014-15 Elementary, Middle and High School Student Progression Plans be approved as presented.

Attachment: EL SPP 1415 - FINAL.pdf
Attachment: MS SPP 1415 - FINAL.pdf
Attachment: HS SPP 1415 - FINAL.pdf

24. APPROVAL OF THE SARASOTA DIGITAL CLASSROOM PLAN

Description
As required by section 1011.62(12)(b), Florida Statutes (F.S.) each District School Board shall submit to the Florida Department of Education a Digital Classrooms Plan (DCP) to meet the unique needs of students, schools and personnel.

Recommendation
That the Sarasota Digital Classrooms Plan be approved.

Attachment: Sarasota Digital Classroom Plan FINAL.pdf

FIELD TRIPS

25. APPROVAL OF THE PINE VIEW HIGH SCHOOL FIELD TRIP TO CREATIVE INDUSTIRIES STUDIO IN WASHINGTON, D.C. ON NOVEMBER 6, 2014 THROUGH NOVEMBER 8, 2014.

Description
A hands-on creative arts learning experience for high school students and their art teachers. VA912.S.1.1 - Use innovative means and perceptual understanding to communicate through varied content, media and art techniques.  VA912.S.1.6 - Describe processes and techniques used to record visual imagery.  VA912.S.3.4 - Demonstrate personal responsibility, ethics, and integrity, including respect for intellectual property, when accessing information and creating works of art.  VA912.S.3.6 - Discuss how the aesthetics of artwork and utilitarian objects have changed over time.

Recommendation
That the field trip for Pine View School art students to attend Creative Industries Studios in Washington, D.C. on November 6, 2014 through November 8, 2014 be approved as presented.

26. APPROVAL OF THE BOOKER HIGH SCHOOL'S SELECTED STUDENTS TO ATTEND CFES (COLLEGE FOR EVERY STUDENT) NATIONAL CONFERENCE IN BURLINGTON VERMONT ON NOVEMBER 7, 2014 THROUGH NOVEMBER 10, 2014.

Description
The CFES national conference on November 7, 2014 through November 10, 2014, will expose Booker High School students to educators, corporate leaders, college officials and other students from across the country.  They will be provided with resources, tools, strategies, and networking opportunities that will help guide them to college success.

Recommendation
That the out of state field trip for Booker High School students to attend the CFES National Conference on November 7, 2014 through November 10, 2014 be approved as presented.

MATERIALS MANAGEMENT

27. APPROVAL OF THE 2013-14 DATA COLLECTION REVIEW COMMITTEE REPORT

Description

In accordance with Florida Statute 1008.385, the report of the activities of the Data Collection Review Committee is presented.  The goal of the Committee is to review and approve all District forms and achieve standardization.

Recommendation
That the 2013-14 Data Collection Review Committee Report be approved as presented.

Attachment: MaterialsMgmtRecordRetention 2014.pdf

28. APPROVAL TO AWARD BID #15-0154 FOR FRESH BREAD PRODUCTS

Description

A bid to provide 'Fresh Bread Products' was received on September 9, 2014 from Flowers Baking Company of Bradenton, LLC.  The bid met the advertised specifications and falls within budgetary guidelines.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the Food and Nutrition Services budget.

Recommendation
That the bid of Flowers Baking Company of Bradenton, LLC, to provide 'Fresh Bread Products' in an amount not to exceed $250,000.00, be approved as presented.

Attachment: FreshBread15-0154REC.pdf

29. APPROVAL TO AWARD BID #15-0107 FOR METAL FABRICATION

Description
Bids to provide 'Metal Fabrication' were received from two vendors on September 11, 2014.  The bid of Innovative Contractors was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Innovative Contractors, to provide 'Metal Farbrication' in an amount not to exceed $80,000.00, be approved as presented.

Attachment: MetalFab15-0107REC.pdf

30. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 10-07-2014.pdf

FACILITIES

31. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services change orders are summarized on the enclosure for ease of review.  These change orders collectively total an increase of  $12,772.25 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Facilities Svc change orders.pdf

32. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE MCINTOSH STEM LABS RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein the final invoice for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: McIntosh STEM Labs final payment.pdf

33. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PINEVIEW STEM LABS RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein the final invoice for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Pineview STEM Labs final payment.pdf

CONSTRUCTION

34. APPROVAL OF AMENDMENT #4 TO ARCHITECT'S CONTRACT FOR THE BOOKER HIGH SCHOOL RE-BUILD PROJECT

Description

As the project approached completion and final traffic patterns were established, it became apparent to the school administration that the original ingress and egress plans for the Parking Lot and Parent Pick-up were not the most efficient for the permanent function of the school.  Amendment #4 contracts the architects and engineers to amend the construction documents to the modifications requested and approved by the district.  The total amount of these changes is $2,907.00.  These funds are available through the project budget.

Recommendation
That Amendment #4 to the Agreement dated 8/17/2010 with Harvard Jolly, Inc. for the Booker High School Re-Build project be approved as presented.

Attachment: BAIenc10-7-2014_ArchAmend4-BHS-Re-Build.pdf

35. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of ($184,989.55) in gross contract dollars.

Included in these change orders are ($256,082.12) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($241,351.05) result a net of $14,731.07 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc10-7-2014_CSD-COs.pdf

FINANCE

36. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING JULY 31, 2014

Description

The Superintendent's Financial Statements for the month ending July 31, 2014 does not reflect any unexpected trends for the first quarter of the 2014-2015 fiscal year.  The negative trend in the General Fund will continue until approximately November when property taxes are received.  Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.   

Recommendation
That the Superintendent's Financial Reports for the month ending July 31, 2014 be approved by the Board as presented.

Attachment: July 14-15 supers.pdf

TRANSPORTATION

37. APPROVAL OF REQUEST TO PURCHASE THIRTY SCHOOL BUSES

Description

This purchase is a direct replacement of twenty-eight (28) regular a/c school buses and two (2) a/c lift buses in accordance with the thirteen (13) year replacement cycle and approved in the 2014/2015 capital Transportation budget.

Replacement will be thirty (30) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit child safety.

 

Recommendation

That the purchase of thirty (30) new buses to replace thirty (30) buses on the scheduled thirteen (13) year replacement cycle be approved as presented.